Property Management Training, Policies, Procedures & Resources

Property Management Training

Government Furnished Property (GFP) /Subcontractor Acquired Property (SAP)

Property that is furnished to or acquired in the course of performing work under an agreement, purchase order or any other procurement action or funding document is government property, unless otherwise specified in the agreement.  When an organization has property under an agreement, it is responsible for managing, controlling and protecting the property in a manner consistent with the terms and conditions of the agreement. 

Government-Furnished Property (GFP)
GFP is property owned by the government and made available to an organization for its use during the performance of work under a specific agreement with Berkeley Lab.

Subcontractor-Acquired Property (SAP)
SAP is property that is acquired by the organization under the terms of a specific agreement and to which the government has title.

GFP/SAP Presentation |

High Risk Personal Property

High Risk Personal Property (HRPP) has a potential impact on public health and safety, the environment, national security interests or proliferation concerns, so Berkeley Lab must identify it as early as possible in its lifecycle and retain control through disposition. The following course highlights the Laboratory’s alignment to the DOE’s HRPP Policy, how to identify HRPP, and your responsibilities under the HRPP Laboratory Program.

|Berkeley Lab High-Risk Property Course |

Precious Metals

Precious metals are specifically defined by the DOE as Gold, Iridium, Osmium, Palladium, Platinum, Rhodium, Ruthenium and Silver, and are considered Sensitive Property. Precious metals require stringent physical protection from receipt to disposition. Unused or unneeded metals must be returned to the DOE Business Center or have retention approved by the DOE Oakland Site Manager on an annual basis. Only Berkeley Lab career employees may be custodians of precious metals, and are required to review the information in our Precious Metals Program Overview Brochure.

Precious Metals Program Overview Brochure |

Property Management Policies, Procedures & Resources

Related Polices

Personal Property Management Policy Manual
DOE Order 580.1A Contractor
RPM
: Policy Area – Property

Related Procedures

Administrative Transfer — Incoming
Administrative Transfer — Outgoing
Borrowing Personal Property for Use
Loan Agreements — Domestic
Loan Agreements — Foreign
Retirement of Personal Property

Training Resources

National Property Management Association (NPMA)

U.S. General Services Administration

Sunflower Systems Training Services

KNOW NET 2 Federal Edition

Lynda.com Software Training

Glossary

Acceptance

For the purpose of this document, a Government review of contractor processes, systems or products, so as to determine compliance with contract requirements or specifications.

Approval

For the purpose of this document, a formal Government approbation or permission to proceed with contract performance, as defined by the contract.

Administratively controlled items

Personal property items for which there is no departmental requirement for formal property records to be maintained; not subject to inventory.

Cannibalization

To remove serviceable parts from one item of equipment in order to install them on another item of equipment (48 CFR Subpart 45.101).

Equipment

A tangible asset that is functionally complete for its intended purpose, durable, nonexpendable and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use (48 CFR Subpart 45.101).

High Risk Personal Property

Property that, because of its potential impact on public health and safety, the environment, national security interests or proliferation concerns, must be controlled and dispositioned in other than the routine manner. This order provides accountability and control requirements for only the following categories of HRPP:

  • Especially designed or prepared property
  • Export-controlled property
  • Hazardous property
  • Radioactive property
  • Nuclear weapon components or weapon-like components that do not contain nuclear material as listed in DOE O 474. 2
  • Proliferation sensitive property
  • Firearms, ammunition, pyrotechnics and explosives

For the purposes of this order, HRPP does not include nuclear material within the scope of DOE O 474.2.

Notification

For the purposes of this document, formal notice by the contractor, to the government, of the approach selected and/or implemented to meet a specific contract requirement.

Personal Property

Includes all equipment, material and supplies not classified as real property (41 CFR Chapter 102-71). For the purposes of this order, the term excludes records of the federal government.

Personal Property Management

The system of acquiring, maintaining, using and disposing of personal property under the stewardship of that organization or entity. Includes monitoring and control function relative to lifecycle management of the property in support of organizational objectives, sound business practices and compliance with applicable standards, policies, regulations and contractual requirements.

Pilferable Item

Property that has a ready resale value or application to personal possession and that is, therefore, especially subject to theft. (DOE O 580.1A Attachment 2 3-30-12 Page-3 and 4).

Precious Metals

Uncommon and highly valuable metals, including gold, silver and the platinum group metals: platinum, palladium, rhodium, iridium, ruthenium and osmium.

Sensitive Property

Property potentially dangerous to the public safety or security if stolen, lost or misplaced, or that shall be subject to exceptional physical security protection, control and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals (48 CFR Subpart 45.101).