Purchasing Guide

Whenever possible, we encourage you to use eBuy, our online catalog, for prompt and efficient purchase and delivery. If an item is not available on eBuy, the table below will indicate which buying method is most appropriate.

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

X

Y

Z

 

Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
A
Advertising Services
(82100000)
Services for advertisements in newspapers, websites or magazines e.g., employment notices, conference notices X
Architect – Engineer Services
(81100000)
Design services related to buildings and infrastructure e.g., building design, structural services, electrical services, mechanical services, analysis, cost estimate for construction, design of HVAC, landscape design, civil engineering X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
B
Biological Agents and Toxins, Restricted
(BIOAGR)
Refer to Restricted Items List X
Biological Agents, Not Restricted
(12000000)
Eg. peptides, antibodies, cells / cell lines / assays, cultures, seed stock, strains, viruses, collagens, DNA samples, oligos, sera, micro-organisms X If not on eBuy
Biosafety Cabinets
(410000R6)
Ventilated cabinets to hold or process biological agents e.g., biosafety cabinets, biological safety cabinets (Not including chemical storage cabinets) X
Books, Periodicals
(55000000)
Books or subscriptions e.g., journals, manuals, archives, publications X
Building Machinery and Accessories (22000000) Any machinery or accessory used for construction or building maintenance (e.g., drill presses, electric generators, lathes, machine tools, moving parts of cranes) X
Building Materials
(30000000)
Any material used to construct a building or make an improvement to real property e.g., lumber; insulation; flooring; structural steel; drywall; fixtures such pipes, flanges, sprinkler heads, couplings; concrete; windows; roofing; electrical supplies (If material is to be incorporated into Lab buildings, the Facilities Division should purchase; if not, use ePro.) If not for Lab real property X
Facilities Only
Business Cards Reference Public Affair’s Creative Services Business Card request form Public Affairs Creative Services
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
C
Cell Phones Cellular phones, smartphones (Contact the Telephone Service Center)
Chemicals and Biological Chemicals, Non-Restricted
(12000000)
Any chemical or biological chemical that is not classified as a restricted chemical X
Chemicals, Restricted
(CHEMR)
Restricted chemicals such as carbon nanotubes or chemicals labeled “reactive” or “explosive & unique hazard chemicals known to possess lethal or incapacitating toxicity” (Does not include drugs or precursors; refer to Restricted Items List) X
Computer and Technology Based Services (81110000) Services related computers or other technology such as computer hardware repair, database design, software maintenance, programming X
Computer Software
(43000000)
Commercially available computer operating systems, application software and related licensing and documentation e.g., Windows; OSX; PeopleSoft; Oracle Database; Microsoft Office; site, seat and enterprise licenses; project management applications; software service agreements If not available on the Berkeley Lab Software website
Computer Software Maintenance
(43000000)
Annual maintenance of software that has already been purchased X
Computer Products
(43000000)

Information Technology hardware, software, and supplies e.g., hard drives, monitors, memory, network and graphic cards, cables/power cords, keyboards, mouses, input devices

X
Computer Products – Attractive Property
(CONTROLPROPERTY)

Controlled Information Technology and Telecommunication hardware e.g., laptops, desktops, servers, tablets, radios, smartphones (All items require a DOE tag) (Contact the Telephone Service Center for Telecommunications hardware)

X
Construction Services
(72100000)
Building, modifying, repairing, maintaining, or assembling/disassembling of Laboratory real property / infrastructure e.g., new building, refurbishing of building and building systems, demolition, road work / paving / grading, security fencing, infrastructure upgrade/modification X
Consultant Services
(80000000)
Services of an individual expert who personally renders services in the form of information, advice, opinions, alternatives, conclusions or recommendations (Agreement is written to an individual, not a company.  Services contracted must be for less than 90 days per year.) X
Containers, Packaging
(24000000)
Containers and packaging including boxes, drums, pallets and bubble wrap X
Contract Labor Services
(80111600) (temporary personnel services)
Subcontract with a company to provide labor on a short-term basis under the direct supervision of a Laboratory Employee e.g., Accounting Clerk, Engineer Technician, Secretary, Contract Administrator X
Copiers (Network Printers) Servicing and supplies of Laboratory copiers Service & Supply Information
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
D
Drones, Unmanned Aircraft Systems (45000000) Powered or unpowered Unmanned Aircraft Systems (UAS) to include Drones, Aerial Cameras, Weather Balloons, Kites, Flying Items (must contact Lab Aviation Point of Contact (APOC) prior to operating) Manufacturing ID 45121510 X Only if not available in eBuy
Drugs / Precursors
(CONTROLSUBSTANCE)
Chemicals which can be used to create substances that can alter normal bodily functions; DEA Schedule I through V (see Restricted Items List) X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
E
Education and Training Services (86000000) Costs related to reimbursement programs for the cost of certain academic fees, training courses, seminars X
Electrical Supplies
(39000000)
Electrical item that controls or powers something physical eg., motors, illumination, arc welding or distributes electricity e.g., lights, lamps, electrical cables, plenum, wire, power supplies, power cords, electrical hardware, sockets, circuit breakers X
Electron Microscopes
(41111711)
Microscopes which generate radiation. X
Electronic Equipment
(32000000)
Equipment that is powered using electronic components, as shown in the Item Category Code “Electronic Supplies,” e.g., digital, video, CCD camera, piezo alarm, digital multimeter X
Electronic Supplies
(52000000)
Items that use electricity to process signal-based information, as in a radio signal or digital computing, e.g., resistors, capacitors, diodes, integrated printed circuit boards, assemblies X
Employment Agency / Recruiter
(80111700)
Services with a company that looks for workers to fill open positions X
Environmental Services (77000000) Environmental services such as waste site investigations, decontamination services, water treatment services, risk or hazard assessment, carbon dioxide monitoring services X
Equipment, Repair & Maintenance Services
(811017EQ)
Repair, maintenance, or calibration of Laboratory equipment that has already been purchased X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
F
Fabrication
(73000000)
Any item that is designed and /or manufactured to custom requirements e.g., custom items of a mechanical or electro-mechanical nature which are build-to-print or build-to-specification, custom-designed circuit boards and assemblies, custom designed metal components, optical mirrors X
Fasteners, Graded
(31000000)
Device that mechanically joins or affixes two or more objects together e.g., nuts, bolts, screws, washers, fittings (All graded fasteners must include certifications and meet certain national standards.) X
Fasteners, Non-Graded
(31000000)
Device that mechanically joins or affixes two or more objects together e.g., nuts, bolts, screws, standoffs, washers, fittings X
Freight Services
(78000000)
Services provided to transport goods, generally by ship, aircraft, train, van or truck (To be used for PCard only. Do not use for ePro.) X
Fuels / Lubricants
(15000000)
Fuel: material that is burned or altered in order to obtain energy and to heat or to move an object
Lubricant: substance introduced between moving surfaces to reduce friction e.g., oil, motor oil, gasoline, diesel, natural gas, grease, fuel supplements
X If PCard not available
Fume Hoods
(410000R6)
Scientific equipment common to laboratories designed to limit a person’s exposure to hazardous and/or unpleasant fumes e.g., complete fume hood systems (Does not include accessories, components or parts) X
Furniture / Furnishings
(56000000)
Objects which support the human body, provide storage or hold objects on horizontal surfaces above the ground e.g., chairs, stools, desks, file cabinets, tables, work tables, shelves, rolling cabinets, lab tables, lab shelves, podiums, pedestals, lateral file cabinets X (individual pieces) Contact Facilities for large furniture orders and configured orders
Furniture / Furnishings – Ergonomic
(5600000E)
Ergonomic furniture e.g., chairs, stools, adjustable tables X (individual pieces) Contact Facilities for large furniture orders and configured orders
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
G
Gas Storage Cabinet
(410000R6)
Cabinet used to house cylinders containing any type of gas and the associated hardware e.g., gas cabinet  (NOT “flammable liquid storage cabinet” or “chemical storage cabinet”) X
Gases, Hazardous & Reactive
(121421R2)
Bulk or bottled gases that represent a hazard and are shown on the Restricted Items List X
Gases, Non-Restricted
(12142100)
Bulk or bottled gases that do not represent a hazard and are not shown on the Restricted Items List e.g., argon (Ar), nitrogen (N), carbon dioxide (CO2), helium (He) X Only if not available in eBuy
Glove Boxes
(26142310)
Sealed container that is designed to allow one to manipulate or process hazardous materials while being in a different atmosphere from the object; an enclosed workspace equipped with gloved openings that allow manipulation in the interior, designed to prevent contamination of the product, the environment and the worker X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
H
Hardware
(31000000)
MRO Hardware e.g., door and lock hardware, padlocks, bearings, casters X
Heat Ventilation Air Conditioning (HVAC) – Equipment
(40000000)
Equipment used to maintain a room or building’s air temperature or humidity e.g., compressors, chillers X
HVAC – Parts & Supplies
(40000000)
Parts and supplies used to maintain a room or building’s air temperature or humidity e.g., filters, belts X
HEPA Filters (410000R7) HEPA Filters and Devices, HEPA-filtered vacuum cleaners X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro 
I
Internet services (83121700) Internet related services such as internet service providers (ISP) Contact IT
Intra-University Transaction (IUT) See UC Labor Services, UC Research & Development Services, or US Supplies and Services below  X
Isotopes / Radioactive
(12142200)
Isotopes: chemicals which have unstable atomic nuclei and thus decay, emitting alpha, beta or gamma rays e.g., tracers, chlorine, tritium, deuterium, hydrogen, radioactive sources, easytides CS-137LDS, heavy water, anything with a microcurie rating (UCI) (May be used in studying living systems) (Refer to Restricted Items List) X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
J
Janitorial Supplies
(76000000)
Materials or provisions typically used  or consumed while cleaning buildings and maintaining restrooms e.g., rags, mops, plastic bags, cleaning agents, lavatory supplies X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
  L
Laboratory Equipment – Not Restricted
(41000000)
Instrumentation, tools or devices used to outfit a laboratory that is used to perform research, analysis, experiments, measurements e.g., ovens, microscopes, centrifuges, refrigerators/freezers for flammable liquid (for non-food storage), industrial dishwashers, oscilloscopes, chromatographs, spectrometers, pumps, thermo sensors, regulators, optic hardware, motion control hardware, opto-mechanical hardware, photonics hardware, vacuum hardware X
Laboratory Equipment – Restricted (410000R5, 410000R6, or 410000R7) Instrumentation, tools or devices used to outfit a laboratory that is used to perform research, analysis, experiments, measurements e.g., lasers, biosafety cabinets, corrosive storage cabinets, flammable storage cabinets, vent hoods, glove boxes, flow hoods, HEPA filters X
Laboratory Supplies
(41000000)
Materials or provisions typically used up or consumed during laboratory experiments or to maintain laboratory equipment e.g., bottles, containers, glassware, burners, clamps, apparatus, brushes and other lab tools, micro-plates, stoppers, O-rings, animal feed (Does not include gases) X
Laminar Flow Hood
(410000R6)
Cabinet or enclosed bench designed to provide protection from cross-contamination between samples in use e.g., vertical laminar flow hood, horizontal laminar flow hood (NOT designed to provide protection from contaminants in air) X
Landscaping / Ground Maintenance
(72000000)
Materials or services necessary to keep outdoor areas e.g., walkways, grounds, natural vegetation clean, safe and maintained e.g., tree services, outdoor lighting, vegetation management/brush control, path and street sweeping X
Laser Equipment
(410000R5)
Any hardware item whose purpose is to generate coherent wavelengths (optical radiation) e.g., laser diode, amplifier products, laser device commercial / OEM (Does not include maintenance of the equipment) X
Lease / Rental  Equipment
(801315LE)
A contract for a specified period of time for use of assets (other than land or a building) owned by a third party; may include service and maintenance e.g., machinery, computers, copy machines X
Lease To Own
(80131LTO)
A financing contract for use of equipment e.g., computers, networking equipment that includes an option to purchase within a specified period at an agreed-upon price; generally separate from the purchase of the equipment, which would probably be a separate contract X
Lease, Real Property
(80131500)
A contract for a specified period of time for use of a building or land owned by a third party; may include tenant improvements e.g., office building, office trailer, sublease of office space X
Live Specimens
(10000000)
Living organisms (or reproductive material) used for scientific research e.g., yeast strains, glycerol stock X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
M
Maintenance Materials
(31000000)
Materials required for the routine maintenance of the Laboratory facilities e.g., regulators, O-rings X
Maintenance Mechanical Hardware
(31000000)
Device that uses energy to perform routine actions or repair e.g., compressor, pump X
Medical / Dental / Vet Services
(85000000)
Services associated with medical, dental or veterinary e.g., animal exams or surgery, dental exams, flu shots, fitness evaluations X
Metals & Other Materials
(31000000)
Metals and other materials for processing into Laboratory-required components e.g., lumber, steel, aluminum, optical glass, other metals X
Microwave Sources and Ovens for Laboratory Use
(410000R5)
RF generating or processing devices e.g., thyratrons, klystrons, waveguides, RF power supplies (DO NOT USE this category for microwave ovens to heat food) X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro 
O
Office Equipment
(44000000)
Electrically powered equipment used in an office environment e.g., label makers, electric staplers, telephones, copiers, fax machines, shredders, time stamps X
Office Supplies / Forms
(44000000)
Items regularly used by Laboratory employees in the course of doing business e.g., pens, pencils, paper, toner, paper clips, binders, pads, markers, calendars, organizers, staplers, forms X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
P
Paint / Coatings
(31000000)
Paints and coatings that are applied to certain bulk materials to improve their surface properties e.g., color foil, vinyl, grout, gloss ink X
Plumbing Supplies
(30000000)
Supplies used to maintain water and sewage systems e.g., pipes, flanges, sprinkler heads, couplings X
Precious Metals
(11101800)
Includes gold, platinum, silver, palladium, iridium, osmium, rhodium and ruthenium X
Printing / Bindery Government Printing Office (GPO) charges Public Affairs Creative Services
Professional & Consulting Services (80000000) Services associated with management and administrative functions e.g., business administration, human resources, management consulting X
Professional Engineering Services (81100000) Engineering services, including Architectural & Engineering (A&E) services. X
Professional Membership (94100000) Membership dues for professional organizations  X
Project Management – Restricted
(PROJM)
Where the Laboratory acts as the funding agent to a subcontracted research project manager that complies with the Laboratory’s Cost Accounting Standards X
PSA (Personal Services Agreement)
(80000000)
Services of an expert from a company who personally renders services in the form of information, advice, opinions, alternatives, conclusions or recommendations; agreement is written to a company, not an individual X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
R
Refrigerants,
Ozone-depleting Substances
(24000000)
Compounds used in a heat cycle that undergo a phase change from a gas to a liquid and back e.g., chlorofluorocarbons, Freon X
Refrigerator / Freezer / Microwave or Appliances for Food
(52140000)
Appliances normally found in a household that are used for food storage.  Reference the Lab’s guide on how to buy an energy-efficient environmentally preferred refrigerator in the Refrigerator Purchasing Guide. To learn more about Lab efforts see the Refrigerator Replacement Project overview.

For laboratory use of these appliances, see Laboratory Equipment.

 X
Relocation Services
(78101804)
Relocation moving services (moving offices) Contact Facilities
Repair & Maintenance of Equipment (811017EQ) Repair, maintenance, or calibration of laboratory equipment that has already been purchased. X
Research & Development
(RANDD)
Work performed by a supplier, independently, that has a clearly stated objective and defined goal and provides a conclusion, when the product delivered is the responsibility of the supplier X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
S
Safety Equipment / Supplies – Fall Protection & Rescue (46182300) Equipment and supplies for the protection of personnel from injury due to falls e.g., lifelines, fall protection lanyards, safety harness winders, pulling grips, safety harnesses, safety slings X Use for safety shoes and prescription safety glasses
Safety Equipment / Supplies – Fire Protection
(46190000)
Equipment and supplies for the protection of personnel from injury or property from damage due to fire X
Safety Equipment / Supplies – Hearing Protection
(46181900)
Equipment and supplies for the protection of personnel from hearing damage e.g., ear muffs, ear plugs, noise-cancelling headphones, other hearing protection X
Safety Equipment / Supplies – Respiratory Protection
(46182000)
Equipment and supplies for the protection of personnel from respiratory injury e.g., respirators, dust masks, gas masks, protective films X
Security and Safety Services
(92100000)
Services related to providing security or safety for the Laboratory (e.g. security guards)  X
Space Heaters (52000000) Description: Portable Electrical Space Heater. Per Lab policy, heaters must be less than 500W. Recommended heaters can be found on the Electrical Safety website  X  X
Stores
(STORES)
Material, supplies and parts on hand that are normally used or consumed in operations—e.g., hardware, tools, fittings, pipes—and considered as Laboratory stock items used by Facilities in their work X
Facilities only
Surplus / Excess Material stocks and equipment that are more cost-effective to dispose of than to hold e.g., supplies and materials including software that is no longer needed by a Laboratory unit which has been offered for sale Contact Property
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
T
Telecommunication Services
(83110000)
Services for the transmission of signals over a distance for the purpose of communication e.g., cell/smart phone, monthly service, access to telecommunication routers Contact the Telephone Service Center
Tools
(27000000)
Something used to perform a specific operation or something necessary in the practice of a vocation or profession e.g., hand tools, power tools, machine tools, precision instruments, pliers X
Travel and Food and Lodging Services (90000000) Services related to travel, meals and incidental expenses, and lodging Contact Travel
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
U
UC Labor Services
(UCLBR)
Intra-University Transaction (IUT) for labor services where a UC Campus loans campus employees to LBNL to support a Lab project (e.g., Joint Appointments, Shared Appointments, Multi-Location Appointments) and LBNL is responsible for the scope of work. This work should be performed at the Lab or in Campus Space listed in Appendix D of the Lab’s prime contract as assigned to LBNL. X
UC Research & Development Services (UCRD) Intra-University Transaction (IUT) for research and development services provided by a UC campus (i.e., contracted out R&D) where the campus is responsible for pursuing or completing a statement of work (reference Procurement Standard Practice 35.1, Research & Development – General). X
UC Supplies and Services
(UCSUPPSERV)
Intra-University Transaction (IUT) for supplies and services from a UC campus (e.g., library services, police, security, EH&S, retirement center, etc.) The campus is responsible for performing the scope of work. X
Utilities – Electric
(ULECT)
Having to do with electrical generation, transmission and onsite electricity usage e.g., the Laboratory’s electrical supply and distribution system used for lighting and power X
Facilities only
Utilities – Other
(83000000)
Non-electrical sources of energy such as natural gas and solar e.g., the Laboratory’s natural gas distribution system and communications and distribution system X
Facilities only
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
V
Vehicle / Parts
(25000000)
Components of automobiles and other vehicles such as buses and trucks e.g., engines, brake systems (Items for Lab vehicles to be purchased by Facilities only) X
Vacuum Supplies (41000000) Vacuums and vacuum hardware used to perform research, analysis, experiments X
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro 
W
Water Drinking water supplied to Laboratory buildings — Order & Delivery Information
Type of Good or Service (Item Category Code – for Requisition only) Description eBuy PCard ePro
X
X-ray Equipment
(42200000)
Equipment using a type of energy beam capable of penetrating most substances except heavy metals, primarily used for medical and industrial diagnostic purposes or for medical uses or for such things as detection of internal physical imperfections such as voids, cracks and flaws in substances or inaccessible internal parts X