Procurement Help Desk
The Procurement Help Desk can assist you with all Procurement issues and questions, including questions about eBuy, ePro, and PCard and general questions related to ordering goods and services through Procurement.
Acquisition Resources
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| Acquisition planning is essential to the Lab for early notification of requirements and the acquisition process from inception to completion. | Major projects are critical and complex. We partner early and integrate at the leadership level. Find your major project and procurement partner here. |
Procurement Teams
Procurement’s professional teams provide expert advice on all of your purchasing needs and help guide you in the right direction to make purchases that will best contribute to the Laboratory’s mission. We can often recommend the best suppliers and the fastest route to purchase. Choose a team below for more information and contact information.
Business Assurance
Kimberly Jurgensen | 510.486.4585
Sr. Manager, Business Assurance, Systems and Programs Manager — Policy, Practices, Assurance, Compliance, Systems, Analytics & Reporting, Small Business, PCard and Sustainability Programs
Procurement’s Business Assurance team supports the Laboratory’s scientific mission by providing the Procurement department’s purchasing specialists with the support they need to award subcontracts, while ensuring compliance with our DOE prime contract requirements and deliverables, and ensuring opportunity for small business, among many other things.
What We Cover
The Business Assurance Team assists the Procurement department in:
- Compliance with the DOE prime contract
- Maintenance of the Procurement Policies and Procedures and Requirements and Policy Manuals (RPM)
- Managing the Restricted Items List
- Maintenance of the Laboratory’s terms and conditions for our subcontract awards
- Coordinating subcontract incurred cost audits
- Performing subcontract reviews
- Ensuring small business concerns are provided a maximum practicable opportunity to compete for the Laboratory’s acquisitions
- Managing the unauthorized commitment process
- Training Procurement staff internally and providing external training on acquisition processes
- Maintaining the PCard Program
- Submitting Department of Energy Procurement deliverables
Essential Information
For more information about the Business Assurance team and the areas where we support the Procurement department see the below links:
Construction Team
Laura Crosby | 510.304.1917
Sr. Manager, Construction — Design and Construction Agreements, Real Property Agreements
Procurement’s Construction Team supports all Laboratory design and construction projects. Our experienced team can provide expert advice on purchasing needs from the initial request through final construction. Other areas of service include recommending small business suppliers and developing Small Business plans with the subcontractors. We also provide leadership and management of complex competitive sourcing events, and will be available throughout the project, supporting supplier performance to the terms of the subcontract.
What We Cover
The Construction Procurement Team assists with the acquisition of all goods and services related to construction, including:
- Building design
- Building construction
- Ancillary professional services
- Laboratory infrastructure
- Real property leases
Essential Information and Forms
For more information about the Lab’s processes for acquiring design, construction, architecture and engineering services, see the below links:
Goods Team
Karen Lingua | 510.486.4441
Acting Manager, Goods
The Goods Team purchases items that are used directly in the Lab’s scientific endeavors, including custom-fabricated items and various types of equipment. The team can assist with the competitive sourcing process and, if necessary, give guidance on the identification of small business suppliers who can provide the items needed. This team also offers expert assistance on the ordering, approval and management of restricted items.
What We Cover
We cover the acquisition of items such as:
- Fabricated items
- Test and measurement equipment
- Laboratory equipment
- Building equipment (without installation required)
- Furniture (without installation required)
Tools
Note that the team does not cover information technology items (covered by the Technology Team) and construction equipment (covered by the Construction Team).
Major Projects Support
Karen Lingua | 510.486.4441
Procurement Program Manager for Major Projects
Procurement has developed an approach for early partnership and close integration with the Lab’s DOE 413.B project teams at the project leadership level through our Procurement Program Manager and designated Procurement Project Partners.
What We Cover
In support of the Lab’s Major Projects, the Major Projects Program covers:
- Participate in Advance Planning: Comprehensive understanding of scope, schedule, volume and budget of the project’s portfolio of acquisitions
- Influence Project Schedule: Based on project complexity and acquisition cycle times
- Advice on Strategy: Early input on acquisition strategy for complex acquisitions
- Monitor and Escalate: Early notification of schedule and other risks, as necessary
- Resource Planning: Resource needs for project acquisitions are identified early
- Execute Acquisitions: monitor, manage, and status the project’s portfolio of acquisitions
- Training: Provide training on the Lab’s acquisition processes and compliance concerns
Property Management
Brian Moré | 510.495.2166
Manager, Property Management – DOE and Property Management Policy
The Property Management team supports the scientific mission of Berkeley Lab by providing services that encourage the full utilization of government assets and compliance with DOE regulations.
What We Cover
The Property Management team covers:
- Conducting inventories for DOE property, precious metals, and controlled substances
- Asset creation and retirement, including barcode tag issuance
- Administration of precious metals program
- Liaison with Procurement to track government furnished property (GFP) and subcontractor acquired property (SAP) identified on subcontracts
- Domestic and foreign property transactions, both term-limited and permanent
- Administering agreements for property of others on loan to Berkeley Lab
- Storage program for critical spares and equipment identified for future DOE projects
- Processing “excess” property for reutilization, GSA screening, sale, or disposition
Essential Information and Forms
For more information about Property Management at Berkeley Lab and how to contact the team, visit Property Management.
- LBNL Personal Property Management Policy Manual
- List of Area and Division Property Representatives and Coordinators
- Property Custodian Responsibilities (per RPM)
- Property Lookup Report in LBNL BAR
- List of Sensitive Property
- Property Forms
- Process to return Telework IT Equipment & Furniture
- For your questions about Export Control, contact the Export Compliance Office
Research & Development Team
Michelle Garcia | 510.486.5565
Manager, Research & Development (R&D) — Research Agreements, Personal Service Agreements, Consulting Agreements, Intra-University Transfers (IUTs), National Institute of Health Subcontracts, Department of Energy Contract Orders)
Procurement’s R&D Team assists Lab customers who require research and development services and expert consulting services. The R&D team supports DOE 413.B projects with acquisition advance planning and execution.
What We Cover
The R&D Team covers:
- Basic/Applied Research and/or Development Work
- Subcontracts funded by the National Institute of Health (NIH)
- Subcontracts funded by the California Energy Commission (CEC
- Intra-University Transaction Agreements (IUTs)
- Department of Energy Contract Orders (DCOs)
- Consulting and Professional Services
- Federal Orders
- Advisory & Assistance Subcontracts in support of R&D
Essential Information and Forms
For more information about procuring research services, see the below links:
- Customer Guide for Research & Development
- Statement of Work (download Word sample)
- Travel worksheet (download Excel spreadsheet)
- IUT Quick Guide
- Request for Individual/Consultant Form
- Intellectual Property Office (IPO) Subcontracting Guidelines
Service Center
Vincent Cheung | 510.486.4549
Manager, Service Center — PCard Program, Purchase Orders
The Service Center Team purchases a variety of low dollar goods and services, primarily through the Purchase Card (PCard) channel. The Service Center Team reviews and approves processes related to special treatment items of the Restricted Items List, determining the most appropriate purchasing mechanism (i.e., PCard or written Subcontract) to efficiently process orders. This team also provides professional assistance through the Procurement Help Desk.
What We Cover
The Service Center team covers:
- High volume, low dollar purchases valued up to $25K
- Purchase Order Closeout
- Controlled Substances
- Orders with Online Storefronts
- Procurement Help Desk which can be reached via procurementhelp@lbl.gov
Essential Information and Forms
Services Team
Ron Rodrigues | 510.486.7949
Acting Manager, Support Services — Support Services Agreements, Intra-University Transaction Agreements (IUTs) for Shared Labor, Joint or Shared Appointments and Supplies and Services, and JGI Non-Research Agreements
Procurement’s Services Team supports most types of services that support the Lab. This experienced team can help you through the competitive bidding process, identify small businesses in the below service areas, and provide expertise throughout the acquisition process.
What We Cover
The Services Team covers:
- Laboratory services such as laundry services and mail
- Copiers
- Utilities
- Relocation and moving services
- Gases (those not available on eBuy)
- Contract labor
- Equipment maintenance
- Blanket subcontracts for services at a fixed price or fixed rate with no definite delivery or quantity
- Protective Services (fire, police, security)
- Environmental Support Services
- Facilities Support Services Agreements
- Consulting and Professional Services (non R&D)
- IT Services
- Software and hardware Maintenance
Note that the Services Team does not cover software or hardware maintenance (covered by the Goods/Technology Team) or Consulting (covered by the R&D Team).
Essential Information and Forms
For more information about the Lab’s processes for procuring the above services see the below links:
Technology Team
Brian Cusick | 510.486.541
Acting Manager, Technology – Focus on 1) computing sciences, including two of the Laboratory’s five national user facilities, the National Energy Scientific Computing Center (NERSC) and the Energy Sciences Network (ESnet) and 2) the Lab’s overall computing, information and communications infrastructure (Laboratory Information Technology).
What We Cover
We cover acquisitions such as:
- High performance computing including quantum
- Telecommunications including high performance, unclassified network infrastructure and support
- Lab wide commercial and noncommercial software procurements including development, licensing, open source and commercial platforms
- Cybersecurity
- High performance computing and equipment leasing
- Subcontract types including firm, fixed price, time and materials, labor hour, research and development, cost reimbursement, master agreements, consulting and personal service agreements, intra-university transactions and DOE Contractor Orders
Essential Information and Forms
For more information about the Lab’s processes for procuring items from the Technology/Goods Team, see the below links:
