Property Management

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NOTICE:  LBNL Excess & Salvage Move to UCB Surplus

May/June 2020

LBNL Excess & Salvage is currently processed by UCB Surplus

For frequently asked questions, please visit the Excess Services page

Your Responsibility to Protect Lab Property

June 17, 2020

At Berkeley Lab, each of us has the responsibility to safeguard the property of DOE. This includes all equipment, desktop computers, laptops, tablets and cell phones.  Recent updates to the Personal Property Management policy include clarifications on employee responsibilities for property in their custody, well as accountability for lost/stolen property.

Key Property Management concepts that every employee should understand include the following:

  • Property Custodians must follow Berkeley Lab Property Management policies and procedures and take reasonable measures to safeguard property against theft, loss, destruction, and damage consistent with the environment in which the property is being properly used.
  • Lost or stolen property must be reported to the Security Office, their Property Representative and the core Property Management Group immediately upon becoming aware of the loss or theft.
  • Property custodians may be held financially liable for repair or replacement of property that is lost, damaged, destroyed or stolen due to the willful misconduct or negligence of the custodian.

While employees have always been required to report lost/stolen items, the Lab has received feedback from its oversight partners that the Lab needs to place a greater emphasis on accountability in this area.  Accordingly, a key change to the policy is additional language in section D.8 Property Loss or Damage related to disciplinary actions.

D.8 Property Loss or Damage

1. Reporting Losses:

    • Losses, theft, vandalism, sabotage, or suspected willful destruction of any Laboratory property must be reported to Berkeley Lab Site Access & Security and Property Management within 24 hours of discovery (notification – Computer Securities – Report Lost or Stolen IT Assets form)
    • Property thefts occurring off-site must immediately be reported to police in the jurisdiction where the theft occurred
    • Employees must also complete the Request to Retire Personal Property form and submitted to Property Management so that the asset can be removed from inventory

2. Disciplinary Actions:

    • The custodian will be subject to established disciplinary actions and the Laboratory may impose penalties commensurate with the gravity of an improper, dishonest, or illegal offense. Consequences range from a warning or official reprimand to invoicing a current or former employee for missing or unreturned property, suspension without pay, demotion, or dismissal
      • The custodian’s actions will be defined as gross negligence or willful misconduct and subject to established disciplinary actions if:
        • The custodian has a lost or stolen Sensitive IT asset within the prior rolling 24 months.
        • The lost/stolen Sensitive IT asset has an acquisition date less than three years from the date of loss.

Gross Negligence and Willful Misconduct are defined as:

    • “Gross Negligence”
      • Conscious and voluntary disregard of the need to use reasonable care, which is likely to cause foreseeable grave injury or harm to persons, property, or both
      • If one has borrowed or contracted to take care of another’s property, then gross negligence is the failure to actively take the care one would of his/her own property
    • “Willful Misconduct”
      • Means any intentional wrongful act or intentional wrongful failure to act with actual knowledge that such act (or failure to act) is wrongful and with the intention to cause injury to a person or physical loss of or damage to property

If you find yourself in a situation when your assigned property has been lost or stolen, it is your responsibility to take the following steps:

  • Immediately report the theft to the local police where the asset was stolen
  • Within 24 hours of discovery notify Berkeley Lab Site Access & Security, Property Management and your supervisor
  • For laptops and tables, complete the Computer Security Reporting Lost or Stolen IT Assets Form
  • Inform our Division Property Rep
  • Complete and submit the Property Management Request to Retire Personal Property Form to Property Management

We would ask for your continued diligence and focus to ensure that as stewards of government property, we are doing everything we can individually and as a team to protect the property assigned to us.

Read policy Personal Property Management Policy