Property Management

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FY 2021 Inventory Kickoff Meeting

December 9,  2020

Presentation slides can be found here.


Telework Equipment & Supplies – Responsible Use, Tracking and Return

November 4, 2020

Per Lab’s Personal Property Management Policy D.2 Employee Responsibilities

Official Use: The facilities, tools, supplies, materials, and equipment at the Laboratory are U.S. government property and are for official use only by division-authorized employees. Use for any purpose other than official Laboratory business, regardless of the location, constitutes a conflict of interest and is illegal and prohibited. Employees who use government property for personal business or who remove property from Laboratory jurisdiction without proper authorization are subject to disciplinary action as well as prosecution under federal law (Title 18, U.S. Code). The Laboratory may impose penalties commensurate with the gravity of an improper, dishonest, or illegal offense. Consequences range from a warning or official reprimand to salary reduction, suspension without pay, demotion, or dismissal. Prosecution at the discretion of the U.S. Attorney’s Office may result in a fine, imprisonment, or both.

Responsible Use: Berkeley Lab policy mandates responsible use of all property in the custody of its employees. Property must be used in a safe manner, and adequate care must be taken to protect it from loss or damage. Each Laboratory division is responsible for establishing requirements that ensure the effective stewardship of its resources, including hierarchical responsibility for reporting losses and misuse of property.

Safeguard Property: Each asset is assigned to a Property Custodian, who must be a Berkeley Lab employee. Property Custodians must follow Berkeley Lab Property Management policies and procedures and take reasonable measures to safeguard property against theft, loss, destruction, and damage consistent with the environment in which the property is being properly used.

Tracking: Divisions are responsible for tracking items removed from a Lab location to a remote work location. At a minimum, the following items must be tracked by Divisions when removed from a Lab location to a remote work location:

  • Office equipment and accessories (High Definition/Resolution Computer Monitors, Docking stations for Apple and Dell with associated cables, printers and webcams)
  • All furniture (chairs, tables and sit/stand converters, etc.)

For items purchased and sent directly to a home or remote location, including purchases through the Telework catalog, this information is available in FMS and can be retrieved using the following public Cognos Report Purchases with Line Detail (Select Ship To: Home or remote location).

Equipment must be returned to the Laboratory:  As always, you are expected to demonstrate good stewardship of taxpayer funds and to work with your supervisor to ensure you comply with any requirements established by your project or division.

Remember: All items purchased by the Laboratory, regardless of whether or not they are tagged (i.e. have a barcode), are Government Property and must be returned to the Laboratory on request or at the end of your relationship with the Laboratory.

Process to Return Telework IT Equipment & Furniture

IT equipment/Office Equipment /Phones /Computer Peripherals:

Send an email to [email protected]

Enter in the subject line: Please provide a shipping box and a return shipping label for (Employee name & Employee number) 

Provide the information below in the body of the e-mail message:

  • Full name of the person
  • Mailing address
  • Mobile phone number
  • DOE Property Barcode number of asset
  • List of items to be returned (including peripherals)
  • Project ID & Activity

Note:  IT can also process the return of an LBNL ID badge and parking permit

Furniture (chairs, tables and sit/stand converters, etc.)

Send email and completed Transportation Authorization Form (TAF) to [email protected]

Enter in the subject line: Please provide furniture pickup confirmation for (Employee name & Employee Number)

Provide the information below in the body of the e-mail message:

  • Full name of the person
  • Pickup address
  • Destination address
  • Mobile phone number
  • Requested move date (Space Planning will call to confirm the schedule)
  • Project ID & Activity
  • Attached TAF form

For questions regarding the return of lab property please contact [email protected]

Please also read Your Responsibility to Protect Lab Property (June 17, 2020)