Inventories

Property conducts annual physical inventories to physically track all accountable personal property. Pre-established performance targets have been set by DOE at 100 percent for Sensitive, High Risk and Capital personal property.  All other accountable property has a performance target of 98 percent.

The Inventory Manager develops inventory plans to identify inventory campaigns, internal performance targets (if more stringent than DOE), methodologies and time-frames.

Inventory Training and Reporting

Inventory training is provided by the core Property Management Group prior to the inventory start date, and consists primarily of barcode scanning and the downloading of scanned data into Sunflower.

When conducting inventory, you will need to run several reports on a regular basis. View our Reports page to access reports that will provide you with updated information on your departments/stewards.  For an overview of how to run inventory reports, click here.

Precious Metals Inventory

The Precious Metals inventory is conducted annually from October 1st through April 30th.  Any custodian* who holds precious metals and uses them for research is subject to inventory. The Precious Metals Control Officer (PMCO) will:

  • Set up individual meetings with researchers to physically weigh each accessible metal
  • Reconcile activity logs and verify that the holdings are secured in a locked location

Upon completion of the inventory, each researcher will receive an annual statement of their current results. These results are subject to post-inventory validation.

General information about the Precious Metals Program at Berkeley Lab can be found in the Precious Metals Program Overview Brochure. For any activity regarding precious metals, including acquisition, transfer or disposal, please contact Property Management. All new custodians must notify Property Management to ensure accurate records are being maintained.

Controlled Substance Inventories

The Controlled Substance inventory is conducted annually by Property Management. Once inventory is complete, Property Management reports on the outcome. The Environment / Health / Safety Division website provides specific information and Frequently Asked Questions regarding the Berkeley Lab Controlled Substance Program.  To view training on general requirements for managing controlled substances, click here.

* Custodians of Precious Metals must be employees of Berkeley Lab, although guests, post-docs and graduate assistants may use the metals to carry out research.