Property Management Resources & Training

Frequently Asked Questions Property Categories & Criteria
Property Forms Property Management Glossary of Terms
Property Training Other Property Resources
Property Policies & Procedures

Frequently Asked Questions (FAQs)

Please visit the main Procurement & Property FAQ page for Property Management-related FAQs.

Property Forms

Please visit the main Procurement & Property Forms page for Property Management forms.

Property Training

Please visit our Training page for Property Management-related training resources and information.

Property Policies & Procedures

Property Policy Resources

Personal Property Management Policy Manual
RPM: Policy Area – Property
41 CFR 109 – Department of Energy Property Management Regulations  – Published 9/14/2016
41 CFR 101 – Federal Property Management Regulations – Published 2/24/2015
41 CFR 102 – Federal Management Regulation

Property, Excess & Storage Procedures

Property Procedures

Abandonments – Domestic (contact Property Management)
Abandonments – Foreign (contact Property Management)
Administrative Transfers – Incoming
Administrative Transfers – Outgoing
Borrowing Personal Property for Use
Controlled Substance Inventories
Field Tagging
High Risk Property
Loan Agreements – Domestic (for Federal research, non-DOE)
Loan Agreements – Foreign (for Federal research, non-DOE)
Math & Science Equipment Gift Agreements
Mission-Related Personal Property Use Agreements – Domestic (for DOE research)
Mission-Related Personal Property Use Agreements – Foreign (for DOE research)
Lost, Damaged, Destroyed and Stolen Property (see Instructions for Reporting page)
Physical Inventories
Precious Metals
Retirement of Personal Property

Excess & Storage Procedures

Excess Process
Sealed Bid Sale
Term Scrap Metal Sale
Controlled Storage – EHFFP
Controlled Storage – Spares

Property Categories & Criteria

Capital Property

Personal property with an original acquisition cost of $500,000 or more are termed Capital Property and are subject to annual inventory requirements.

Controlled Property (a.k.a. Equipment)

Functionally complete, non-expendable assets that retain their identity and are not intended to be incorporated into another asset, plus have an acquisition cost of at least $10,000 and less than $500,000, are termed Controlled Property or Equipment.

Sensitive Property

Berkeley Lab has prepared a list of personal property items considered to be Sensitive. Sensitive Property is any property that has been determined to be potentially dangerous to public safety or security if stolen, lost or misplaced, or that shall be subject to exceptional physical security protection, control and accountability.

Property Management Glossary of Terms

View our Glossary of Terms for definitions of commonly used property-related terms. For more definitions, see Chapter 24 of the Berkeley Lab Personal Property Policy Manual.

Other Property Resources

Export Control and Compliance

The Export Compliance Office site provides Berkeley Lab personnel with a concise summary of how Export Control regulations affect research activities, international collaborations, and export-related transactions at Berkeley Lab.

Laptop Protection (Brochure)

Berkeley Lab Cyber Security – Reporting Lost or Stolen IT Assets

Complete Cyber Security’s Report Lost or Stolen IT Assets Form if you need to report a lost or stolen IT asset (laptop, portable hard drive, desktop computer, etc). For FAQs, training, resources and requirements, please visit Cyber Security.

Management and Control of Cellular & Smart Phones

Effective March 23, 2011, Berkeley Lab cellular & smart phones are managed and controlled via “electronic serial number”. Berkeley Lab’s Telephone Service Center is responsible for management and control (including inventories) of cellular & smart phones.  These phones no longer receive an LBNL/DOE property barcode tag and are not tracked in Sunflower AMS.  Please direct inquiries to Adams Lee (x4966) of Telephone Service Center’s Cellular Services.

Borrowing from Vendors (Vendor Lending Agreements)

Berkeley Lab employees may borrow property from vendors or suppliers for testing and evaluation purposes. Contact the Procurement Help Desk for all borrow from vendor or supplier requests.

Gifting Property to Berkeley Lab

Berkeley Lab may not accept an offer of personal property from any entity outside of the “DOE community”.  This type of offer is considered a “gift”.

The Berkeley Lab Foundation processes all gifts in accordance with University policy and submits documentation to Property Management.  Property gifted to the Berkeley Lab Foundation is identified as Property of Others. Please visit Berkeley Lab Foundation to begin the process.

Property of Others

Property belonging to others is personal property that is in the custody of Berkeley Lab but that Berkeley Lab does not hold title to; it may belong to other DOE contractors, federal agencies, vendors, subcontractors or other entities.  The general rule is that such property will not be barcode tagged, it will be identified with a Property of Others sticker.  The Property Representative for the division with custody of the asset is responsible for applying the Property of Others sticker.

All property belonging to others must be supported by a borrow agreement, lease agreement, subcontract, MOU/MOA or Work For Others Agreement that establishes a formal relationship between Berkeley Lab and other party and defines and limits Berkeley Lab’s liability for the property.  Personal property not supported by such an agreement is prohibited from being brought onto/into Berkeley Lab space.

Receiving Property

Visit Facilities’ Receiving Services for all materials received at Berkeley Lab

Shipping Property

Visit Facilities’ Shipping Services for shipping material from the Laboratory

Login to FreightPOP

Shipping requests must be made through the FreightPOP system by trained requesters.

Repairs and Returns (RTVs)

Contact the Procurement Help Desk for all repairs and returns (RTVs) requests.

Back to TOP