Inventories


> FY 2020 Statistical Sample Inventory
Physical Inventories – Annual
Precious Metals Inventories – Annual
Controlled Substance Inventories – Annual

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FY 2020 Statistical Sample Inventory

Berkeley Lab’s 2020 Inventory Campaign will begin January 6, 2020. This year’s campaign will consist of approximately 17,450 assets with a total acquisition value of $727,193,647.00.

Assets will be counted for the inventory using the following methods:

The following inventory schedule highlights key starting dates and important deadlines for Berkeley Lab:

Task

Begin Date

Completion Date

Inventory Plan submitted to DOE-BASO September 30, 2019
FY20 Statistical Sample Inventory period January 6, 2020 August 31, 2020
Inventory base officially selected December 13, 2019 December 13, 2019
Selected assets to be inventoried distributed to divisions December 16, 2019 December 16, 2019
Divisional inventory period (physical inventory period)* January 6, 2020 June 30, 2020
Precious metals Inventory January 6, 2020 July 31, 2020
Property retirement packets submitted by division to Property Management July 1, 2020 July 31, 2020
Inventory validation July 1, 2020 July 31, 2020
Final inventory report submitted to DOE August 31, 2020
.

* Divisional inventory period is the time the divisions have to locate their assets

FY20 Schedule for BigFix Runs (Excel)

Run #

Date

Target Capture %

Estimated Assets

1 01/06/20 9% 1,566
2 01/21/20 2% 348
3 02/18/20 1% 174
4 03/16/20 0.5% 87
5 04/20/20 0.25% 44
6 05/18/20 0.25% 44
Total Estimated Assets Resolved via BigFix 2,262
Total Assets in Population 17402

Please contact your Division Property Representative for any questions regarding your division’s inventory, to obtain a list of the property assigned to you, or any other property related matters.

Performance Goals

Property Category

DOE National Target

LBNL Target

High Risk 100% 100%
Capital 100% 100%
Sensitive 100% 99.5%
Controlled 98% 99.5%
Overall 98% 100%
.

Divisions not meeting or exceeding any one of the DOE National Target goals will be required to perform a Wall-to-Wall Inventory in FY21.

Completion Timeline and Targets

To establish periodic completion goals throughout the divisional inventory period. The FY20 inventory will be broken up into intermittent periods where divisions will focus on attaining specific completion percentages throughout the entire campaign. This approach gives both the divisions and Property Management key indicator’s to whether or not a division is performing above or below the set targets.

FY20 Statistical Sample Inventory – Escalation Protocol

Period #

Start Date

End Date

Expected Completion %

1 1/6/2020 2/28/2020 80%
2 3/2/2020 4/30/2020 90%
3 5/1/2020 5/29/2020 95%
4 6/1/2020 6/30/2020 100%
.

Divisions failing to meet the expected completion percentage will follow the FY20 Escalation Protocol and will be subject to the following:

  • Laboratory Senior Management Notification
  • Division Senior Management Notification and Meeting
  • Progress Meetings with Business Manager, ALD or Supervisor
  • OCFO Senior Leadership Involvement
  • Ongoing Wall-to-Wall Inventories

FY 2020 Wall-to-Wall Inventory Kickoff Meeting

  • Meeting Agenda and Presentation (PDF)

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Physical Inventories – Annual

Berkeley Lab is committed to maintaining a property management system that results in the efficient management of property entrusted to its care.

The general concept of property management at Berkeley Lab is to assign accountability for property to the divisions, the line management, and the custodian using it.

Personal property accountability includes responsibilities for such tasks as presenting personal property for identification and tagging, ensuring the assets are on the property record and properly assigned, securing and maintaining records relating to the assets, tracking the movement of assets, recording changes in physical condition, and conducting physical inventories.

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Precious Metals Inventories – Annual

The Precious Metals inventory is conducted annually from October 1st through April 30th in accordance with Berkeley Lab Annual Inventory Plan. Any custodian* who holds precious metals and uses them for research is subject to inventory. The Precious Metals Control Officer (PMCO) will set up individual meetings with researcher’s to weigh each accessible metal, reconcile activity logs and verify the holdings are secured in a locked location. Upon completion of the inventory, each researcher will receive an annual statement of their current results. These results are subject to post inventory validation.

Precious metal custodians must be employees of Lawrence Berkeley Lab, although guests, post-docs and graduate assistants may use the metals to carry out research.

For any activity regarding precious metals, whether acquisition, transfer or disposal, please contact Property Management. All new custodians must notify Property Management to ensure accurate records are being maintained.

For more information about the Precious Metals Program at Berkeley Lab, please view our Precious Metals Program Brochure or contact Property Management.

To acquire precious metals, please complete the Request for Precious Metals form.

* Custodians of Precious Metals must be employees of Berkeley Lab, although guests, post-docs and graduate assistants may use the metals to carry out research.

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Controlled Substance Inventories – Annual

Controlled Substances are acquired, managed and disposed of in accordance with Berkeley Lab’s Environment, Health & Safety Manual – Controlled Substances and are considered Sensitive Property by definition.  In general, the Environment / Health / Safety Division has overall responsibility for Controlled Substances.  Property Management is responsible for conducting and reporting the outcome of the required annual inventory.

For more information, please visit the LBNL Controlled Substance Program page on the Environment / Health / Safety Division website.

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