| Frequently Asked Questions | Property Categories & Criteria |
| Property Forms | Property Management Glossary of Terms |
| Property Training | Other Property Resources |
| Property Policies & Procedures |
Frequently Asked Questions (FAQs)
Please visit the main Procurement & Property FAQ page for Property Management-related FAQs.
Property Forms
Please visit the main Procurement & Property Forms page for Property Management forms.
Property Training
Please visit our Training page for Property Management-related training resources and information.
Property Policies & Procedures
Property Policy Resources
Personal Property Management Policy Manual
RPM: Policy Area – Property
41 CFR 109 – Department of Energy Property Management Regulations – Published 9/14/2016
41 CFR 101 – Federal Property Management Regulations – Published 2/24/2015
41 CFR 102-36 – Disposition of Excess Property (GSA)
Property, Excess & Storage Procedures
Property Procedures
Abandonments – Domestic (contact Property Management)
Abandonments – Foreign (contact Property Management)
Administrative Transfers – Incoming
Administrative Transfers – Outgoing
Borrowing Personal Property for Use
Controlled Substance Inventories
Fabrications
Field Tagging
GFP & SAP
High Risk Property
Loan Agreements – Domestic (for Federal research, non-DOE)
Loan Agreements – Foreign (for Federal research, non-DOE)
Math & Science Equipment Gift Agreements
Mission-Related Personal Property Use Agreements – Domestic (for DOE research)
Mission-Related Personal Property Use Agreements – Foreign (for DOE research)
Lost, Damaged, Destroyed and Stolen Property (see Instructions for Reporting page)
Physical Inventories
Precious Metals
Retirement of Personal Property
Excess & Storage Procedures
Excess Process
Sealed Bid Sale
Term Scrap Metal Sale
Controlled Storage – EHFFP
Controlled Storage – Spares
Personal Property Categories & Criteria
Capital Equipment
Personal property acquired or valued above a $500,000 threshold is classified as Capital Equipment or previously called capital at a lower threshold. Includes property that is entered on the agency’s general ledger records as a major investment or asset.
Accountable Personal Property
Includes non-expendable personal property whose expected useful life is two years or longer and whose acquisition value, as determined by the agency, warrants tracking in the agency’s property records, including capitalized and sensitive personal property.
See the LBNL Personal Property Policy Manual for complete list of property classifications as defined in 41 CFR 109 and/or industry-accepted descriptions of classifications.
Administratively Controlled Property
Administratively controlled property is Government personal property that is not identified as accountable property and is not subject to inventory. Administrative controls, to the extent practicable, are placed on all property, regardless of useful life, cost, or sensitivity. Administratively controlled property, to the extent practicable, is identified as U.S. Government Property or U.S. DOE Property using an orange “LBNL/DOE U.S. Govt. Prop.” sticker. Property controlled at the discretion of individual DOE offices but for which there is no DOE requirement to retain formal records.
Sensitive Property
Berkeley Lab has prepared a list of personal property items considered to be Sensitive. Sensitive Property includes all items, regardless of value, that require special control and accountability due to unusual rates of loss, theft, or misuse, or due to national security or export control considerations.
Property Management Glossary of Terms
View our Glossary of Terms for definitions of commonly used property-related terms. For more definitions, see Chapter 24 of the Berkeley Lab Personal Property Policy Manual.
Other Property Resources
Export Control and Compliance
The Export Compliance Office site provides Berkeley Lab personnel with a concise summary of how Export Control regulations affect research activities, international collaborations, and export-related transactions at Berkeley Lab.
Laptop Protection (Brochure)
Berkeley Lab Cyber Security – Reporting Lost or Stolen IT Assets
Complete Cyber Security’s Report Lost or Stolen IT Assets Form if you need to report a lost or stolen IT asset (laptop, portable hard drive, desktop computer, etc). For FAQs, training, resources and requirements, please visit Cyber Security.
Management and Control of Cellular & Smart Phones
Effective March 23, 2011, Berkeley Lab cellular & smart phones are managed and controlled via “electronic serial number”. Berkeley Lab’s Telephone Service Center is responsible for management and control (including inventories) of cellular & smart phones. These phones no longer receive an LBNL/DOE property barcode tag and are not tracked in Sunflower AMS. Please direct inquiries to Adams Lee (x4966) of Telephone Service Center’s Cellular Services.
Borrowing from Vendors (Vendor Lending Agreements)
Berkeley Lab employees may borrow property from vendors or suppliers for testing and evaluation purposes. Contact the Procurement Help Desk for all borrow from vendor or supplier requests.
Gifting Property to Berkeley Lab
Berkeley Lab may not accept an offer of personal property from any entity outside of the “DOE community”. This type of offer is considered a “gift”.
The Berkeley Lab Foundation processes all gifts in accordance with University policy and submits documentation to Property Management. Property gifted to the Berkeley Lab Foundation is identified as Property of Others. Please visit Berkeley Lab Foundation to begin the process.
Property of Others
Property belonging to others is personal property that is in the custody of Berkeley Lab but that Berkeley Lab does not hold title to; it may belong to other DOE contractors, federal agencies, vendors, subcontractors or other entities. The general rule is that such property will not be barcode tagged, it will be identified with a Property of Others sticker. The Property Representative for the division with custody of the asset is responsible for applying the Property of Others sticker.
All property belonging to others must be supported by a borrow agreement, lease agreement, subcontract, MOU/MOA or Work For Others Agreement that establishes a formal relationship between Berkeley Lab and other party and defines and limits Berkeley Lab’s liability for the property. Personal property not supported by such an agreement is prohibited from being brought onto/into Berkeley Lab space.
Receiving Property
Visit Facilities’ Receiving Services for all materials received at Berkeley Lab
Shipping Property
Visit Facilities’ Shipping Services for shipping material from the Laboratory
Login to FreightPOP
Shipping requests must be made through the FreightPOP system by trained requesters.
Repairs and Returns (RTVs)
Contact the Procurement Help Desk for all repairs and returns (RTVs) requests.