Property Management News Archive

> Keeping Laptops from Getting Lost or Stolen – April 18, 2017
> Gifting of Property for Use at Berkeley Lab – June 6, 2016
FY16 Statistical Sample Inventory – January 11, 2016
NEW Excess Internal Screening Service – August 13, 2015


Keeping Laptops from Getting Lost or Stolen

April 18, 2017

At Berkeley Lab, each of us have the responsibility to safeguard the property of DOE.  For those of you who have been assigned laptops and other portable IT equipment like tablets and cell phones, we want to take a moment to remind you of a few key physical security steps you should be taking to protect your DOE owned property.

A laptop computer defines convenience and mobility. It enables you to work from home, a hotel room, a conference hall, or a coffee shop.

Maybe you’ve taken steps to secure the data on your laptop: You’ve installed a firewall. You update your antivirus software. You protect your information with a strong password. You encrypt your data, and you’re too smart to fall for those emails that ask for your personal information. But what about the laptop itself? A minor distraction is all it takes for your laptop to vanish.

Chances are you’ve heard stories about stolen laptops on the news or from friends and colleagues. No one thinks their laptop will be stolen– at least not until they find the trunk of their car broken into, notice that their laptop isn’t waiting at the other side of airport security, or get a refill at the local java joint only to turn around and find their laptop gone.

Keep these tips in mind when you take your laptop out and about:

  • Treat your laptop like your wallet. Don’t let it sit out in a public place, would you turn your back on it – even for just a minute? Would you put it in checked luggage? Leave it on the backseat of your car? Of course not. Don’t leave it “for just a minute.” Keep a careful eye on your laptop just as you would your wallet.
  • Don’t leave your laptop in the car – not on the seat, not in the trunk. Parked cars are a favorite target of laptop thieves; don’t help them by leaving your laptop unattended. That said, if you must leave your laptop behind, keep it out of sight.
  • Keep it off the floor. No matter where you are in public – at a conference, a coffee shop, or a registration desk – avoid putting your laptop on the floor. If you must put it down, place it between your feet or at least up against your leg, so that you’re aware of it.
  • Keep your passwords elsewhere. Remembering strong passwords or access numbers can be difficult. However, leaving either in a laptop carrying case or on your laptop is like leaving the keys in your car. There’s no reason to make it easy for a thief to get to your personal or corporate information.
  • Pay attention in airports. Keep your eye on your laptop as you go through security. Hold onto it until the person in front of you has gone through the metal detector – and keep an eye out when it emerges on the other side of the screener.
  • Be vigilant in hotels. If you stay in hotels, use the safe in your room if there is one.
  • Excess your old laptop. If the laptop is not your primary laptop and you are not using it, send it to Excess (building 79).

If you find yourself in a situation when your assigned property is lost or stolen, it is your responsibility to take the following steps:

We would ask for your continued diligence and focus to ensure that as stewards of government property, we are doing everything we can individually and as a team to protect the property assigned to us.


Gifting of Property for Use at Berkeley Lab

June 6, 2016

Property that is deemed excess to the needs of another DOE Laboratory, DOE Facility or DOE Agency-Level Organization may have accountability transferred to Berkeley Lab via an Administrative Transfer Order.

However, when property is offered to Berkeley Lab by any non-federal entity outside of the “DOE community”, it is considered to be a “gift” to the University of California Regents. Gifts of property to Berkeley Lab are processed by the Innovation & Partnerships Office (IPO).

  • Neither Berkeley Lab (DOE) nor Lab employees may accept gifts of “personal property” – which includes all equipment, material, and supplies not classified as real property
  • Gifts of property are accepted in the name of, and title is vested with, the Regents of the University of California
  • Any property that has been accepted as a gift or that has been purchased with funds specifically accountable as a gift must be reported in accordance with the University of California and Berkeley Lab practices (see RPM Gifts for Research, Solicitation and Acceptance of)
  • Property acquired via IPO’s gifting process may be used at Berkeley Lab
  • The Innovation & Partnerships Office will notify Property Management when a gift of property has been accepted, so that an inventory record can be established
  • Gift acceptance paperwork must be approved by UC Regents before any equipment can be shipped to Berkeley Lab
  • The requesting division must contact their assigned EHS Division Liaison prior to using gifted property

FY16 Statistical Sample Inventory

January 11, 2016

LBNL will be conducting its annual inventory to comply with Contract 31 and DOE Order 580.1A requirements.  This year will be a statistical sample inventory starting on January 12, 2016 and concluding on April 30, 2016.

On January 7, 2016, Property Management sent out a notification, by e-mail, to all the custodians that had assets selected for the inventory.

As in past years, the inventory will consist of 6 separate campaigns:

FY16_StatSampleInventory_Table4_1-11-16

Property Management will be distributing a weekly inventory status report to all of the divisional property representatives on Monday mornings.

> Visit Property Management’s Inventory Page

Please direct questions to Dave McFann at x6769 or DJMcfann@lbl.gov.


NEW Excess Internal Screening Service

August 13, 2015
DOE regulations require that before any asset is purchased, the requestor or Procurement must determine if the asset is available thought Berkeley Lab’s Excess.

To assist in meeting this requirement, the Property Management Group recently developed a web page that will allow people to view available property in Excess. The listed assets are available for redeployment to all Berkeley Lab employees.

Property_InternalScreening_13Aug15
The Internal Screening web page includes photos and descriptions (official name, manufacturer, model, acquisition date, condition) of the assets.

Procurement & Property Management encourages all employees to visit the Internal Screening web page prior to making purchases.

> Visit Internal Screening of Excess Property

Please direct questions to Todd Anderson x4938 or TDAnderson@lbl.gov